Guide to requesting Information from the University
As far as is possible to do so the University wishes to provide a seamless route for staff, students, and members of the public, to obtain any information they need from the University, either about themselves, or about the University itself. There are three main pieces of legislation that allow an individual to request information from 亚洲色吧:
The Data Protection Act 2018, and the EU General Data Protection Regulation (GDPR) allows individuals to make a request to access any information held about themselves.
The Freedom of Information Act 2000 allows anyone (an individual or a company) to obtain information held by the University.
The Environmental Information Regulations 2004 allows a right of access to environmental information held by the University.
Before contacting the University and/or completing an application form, please read the notes below to determine the nature of your request.
Request for information relating to yourself
Data protection legislation allows you to ask the University for any information held about you as an individual. For example, you may wish to see your staff or student file, your library borrowing record, etc. If you wish to make an enquiry about data that relates to yourself, then see below. Please give as much information as you can in relation to the request, or complete the form titled "Subject Access Request Form" - there is a link to this form at the bottom of the page.
Please note there is no charge for this service and that the University will deal with your request as soon as possible, and in any event with a month. In certain circumstances, where it is legal entitled to do so, the University may withhold some information.
Please note that if you are making a request to see your counselling records the Governance and Compliance Team (once the administrative requirements have been dealt with) will pass your request on to the Counselling Service to administrate, they may contact you during this process.
Request for information about the University
Freedom of information and Environmental Information legislation allows you to ask the University for any information about the University arising from its day-to-day functions. For example, you may wish to see the minutes of a particular meeting, obtain statistical information relating to student or staff numbers or receive information about energy production or waste management.
If you wish to make a request under freedom of information legislation then please consult the University's Publication Scheme and Guide to Information in the first instance. This is located on the freedom of information webpages . If the information you require is not in the publication scheme then please contact the Governance and Compliance Team. We will then have 20 days to respond.
Please note:
- you cannot use a freedom of information or environmental information request to obtain personal information about yourself (this can be done through the Subject Access process described above) or personal information relating to a third party;
- the freedom of information / environmental information request process is normally free of cOnceharge. Where the request is particularly time consuming there may be a charge. We will make every effort to determine whether any search fee applies as quickly as possible, and any charge will be calculated according to the published 'Fees Regulations'. You will also be given the opportunity, where relevant, to narrow your request so that it can be dealt with free of charge;
- the University will usually have 20 days to respond to your request following receipt of any fee;
- we will make all reasonable efforts to locate the information you require, but we may need to ask you to provide more detail if your original application does not allow us to identif